PROCUREMENT NOTICE

Procuring Entity: Auditor General’s Department

Address Entity: 40 Knutsford Boulevard-Kingston 5

Name of the Project: The Provision of Implementation of an Enterprise Content Management System

Contract Bid #: AUGD-2024-2025-Q3-008

Procurement Method: National Competitive Bidding (NCB)

Eligibility: Firms must provide a Valid TCC-Tax Compliance Letter (TCL) (along with page detailing                                                   expiration date) Tenders submitted without valid TCC will be automatically rejected.

Availability of Bid Document, Site Visit & Submission Deadline

This is an online tender where tender documents and bid proposals will only be made available and accepted via the Electronic Government Procurement Portal (www.gojep.gov.jm). No offline (hard copies) will be accepted and there will be no physical tender drop box for drop-off of bid proposals.

For assistance in regard to registration, training, access to tender document and upload of bid proposals, please contact the Ministry of Finance, Procurement and Asset Policy Unit Customer Service Desk at: (876) 932-5220, 932-5253 and 932-5246.

• Bidders can access the bidding document on the GOJEP
• Clarification period ends on Friday December 6, 2024 at 3:00 p.m.
• On-line bidder’s conference Tuesday November 26, 2024 at 11:00 a.m.
• Tenders must be submitted by electronic portal no later than Friday December 13, 2024 at 11:00 a.m. Proposals submitted after this time and date will automatically be disqualified.

Objective

The overall objective of this project is to implement an Enterprise Content Management (ECM) system to streamline and improve content management processes at the Auditor General’s Department (AuGD). It will also improve collaboration between AuGD units and enhance report generation. It should also improve content quality and accessibility, as well as efficiency in internal operations and increased accountability, while ensuring regulatory compliance with legislative and data policy requirements, improving information/data security, access control, and reducing operational costs.

The awarded Consultant will need to carry out activities to identify/develop and implement a suitable ECM solution that meets the needs of the Auditor General’s Department and provide a suitable maintenance framework for post-implementation support.

Note: All participating bidders are being encouraged to peruse the entire tender documents to ensure bid response is compliant.

The Auditor General’s Department reserves the right to abort the tender process and reject all bids at any time prior to the award of contract without incurring any liability.